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Charter

I.     Charter

       The Conference of State Court Administrators (“COSCA”) and the National Association         for Court Management (“NACM”) charter the Court Information Technology Officers               Consortium (“CITOC”) to support their efforts of implementing appropriate technology           to improve the management and administration of courts.

 

II.    Guiding Principles

       As guiding principles, CITOC will: 

  • Be non-partisan 

  • Be ethical in our actions and relationships 

  • Foster technology policies that support public trust and confidence 

  • Focus on all levels of courts from trial courts to courts of last resort 

  • Promote open standards and best practices 

  • Promote strategic alignment of court technology investments with the court business agenda 

  • Promote the court CIO/CTO as the technology leader who drives court innovation and transformation

 

III.   Goals and Objectives

       a. CITOC excels as the leading community and trusted resource for court CIOs/                      CTOs.

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             i. Support succession planning, processes and mentoring for court CIOs/ CTOs.

             

             ii. Identify and promote leading practices and innovations to support, enable and                   transform the courts.

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             iii. Improve the sharing of experiences and expertise among members, vendor                       partners and strategic partners including COSCA and NACM.

 

             iv. Curate and promote content on information technology issues, implications and               solutions.

 

CITOC Charter, November 2021                                                                                Page 1 of 5

     b. CITOC advances court CIOs/CTOs as key court leaders

         

          i. Promote and strengthen the court CIO and CTO as a business leader and trusted              advisor.

 

          ii. Advance and reinforce the role the court CIO/CTO performs as a leader in the                    development of court policies.

 

          iii. Support and communicate leadership, innovation, and information technology                  best practices for the courts. iv. Advance the evolving role of the court CIO/CTO as

          a transformative court leader.

 

     c. CITOC is a national leader and advocate for information technology policy in the               courts.

 

          i. Strengthen strategic alliances with JTC, COSCA, and NACM.

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          ii. Promote and lead cross-jurisdiction collaboratives, solutions and relationships.

 

          iii. Promote and enhance the critical role of information technology and innovation in            the business and continuity of the courts.

 

          iv. Educate and build consensus among members and stakeholders.

 

          v. Advocate for the strategic priorities of court CIOs/CTOs.

 

IV. Membership

The membership of CITOC shall consist of individuals serving in the position of court (i.e., judicial organization that serves a population at a local, state, tribal, federal, or international equivalent, as a separate and independent branch of government) Chief Information Officer, Chief Technology Officer, or the senior most IT management position. The membership is organizational in nature, to allow members to have their staff with specialized expertise participate in CITOC in a liaison capacity.  There are three categories of membership: 

 

  • Statewide/Province Court CIO/CTO:  This membership allows for an unlimited number of individuals in a judicial branch to be included on the CITOC Roster, however, these individuals should serve as the senior IT manager for their portion of the judicial branch.    

 

CITOC Charter, November 2021                                                                               Page 2 of 5  

  • Single Court CIO/CTO Large Jurisdiction: This membership is for an individual representing a single judicial jurisdiction serving a population of a million or more 

  • Single Court CIO/CTO Small Jurisdiction: This membership is for an individual representing a single judicial jurisdiction serving a population of less than a million  

 

   The Single Court CIO/CTO and Small/Large Jurisdiction member may identify an individual (e.g., Deputy CIO, Assistant IT Director, etc.,) to be included on the CITOC Roster and may participate in CITOC activities and events.

 

V. Dues

     Membership categories and dues shall be reviewed and adjusted annually by the                 Executive Committee.

 

VI. Elections

     The Executive Committee shall establish a Nomination and Election Committee                     responsible for nominating candidates for the Executive Committee. The committee             shall be recommended by the Chair and approved by the Executive Committee at

     least 45 days in advance of the election. The committee shall prepare a slate of                     candidates for open Executive Committee positions and ensure the proposed                       candidates are willing and able to serve.

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     Balloting for open Executive Committee positions shall be conducted annually in                   December . Election results shall be announced and new elected Executive Committee       shall be introduced following the election. Newly elected Executive Committee member       shall assume office on January 1st of the following year.

 

     Executive Committee members shall be elected by a majority of members in good                 standing, present and voting.  

 

VII. Executive Committee

      The affairs of CITOC shall be managed by an Executive Committee under such rules as        the Executive Committee may determine and subject to the conditions of this charter.

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      The Executive Committee shall be comprised of eight members: 

  • One appointed by COSCA in consultation with the JTC Co-Chairs. 

  • One appointed by NACM in consultation with the JTC Co-Chairs. 

  • One elected by CITOC members that serves a statewide trial-courts. 

  • One elected by CITOC members that serves a local trial-court with a population of more than one million.

 

CITOC Charter, November 2021                                                                               Page 3 of 5

  •  One elected by CITOC members that serves a local trial-court with a population of less than one million. 

  • One elected by CITOC members that is an appellate court CIO. 

  • One elected by CITOC members that is the CIO of an administrative office of the courts. 

  • One elected by CITOC members, serving at large.

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       The members of the Executive Committee shall serve a term of three years. The terms         of the positions elected by the CITOC membership shall be staggered such that two             positions become open in each year.

 

       An Executive Committee member cannot serve more than two consecutive terms,                 unless no other CITOC member wishes to serve on the Executive Committee.

 

       The Executive Committee shall name and work with the CITOC secretariat to plan and         arrange the annual business meeting and other meetings of the CITOC membership.

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       Vacancies to complete the unexpired term of an Executive Committee member shall             be filled by nomination of the Chair and approved by the remaining Executive                       Committee members.

 

VIII. Officers

       Officers of CITOC are elected annually by the Executive Committee members after the         annual business meeting.  

 

       CITOC officers and roles include: 

  • Chair. The Chair shall have general supervision of the CITOC affairs and shall preside at the CITOC meetings and meetings of the Executive Committee. The Chair has signature authority for anything needing signature on behalf of CITOC. 

  • Vice-Chair. The Vice-Chair shall assist the Chair and shall assume the duties of Chair when the Chair is unable to perform those duties. 

  • Treasurer. The Treasurer reviews CITOC finances as provided by the secretariat and reports the ongoing CITOC financial picture to the Executive Committee. The Treasurer approves all expenses incurred by CITOC.  

  • Secretary. The Secretary is responsible for preparing the meeting minutes of Executive Committee meetings and the Annual Membership meeting.

 

IX. Committees

     The Executive Committee shall establish committees as it deems appropriate to fulfill           the goals and objectives of CITOC. Committee chairs and members are appointed by           

CITOC Charter, November 2021                                                                              Page 4 of 5

     the ​Executive Committee and can contain CITOC members, vendor partners, and                 subject matter experts.

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X. Meetings 

    CITOC will have a business meeting with its membership annually as scheduled by the        Executive Committee 

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CITOC Charter, November 2021                                                                              Page 5 of 5

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